Request for Proposal (RFP) and Specifications for Design/Build Services for the Duck Creek Tributary (Hobart, IN) Restoration Project

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GENERAL INFORMATION

The Hobart Sanitary/Stormwater District (hereinafter referred to as “District”) and Delta Institute are seeking proposals from qualified landscape architecture, design engineering, and environmental restoration firms interested in designing, implementing, and installing site improvements for the Duck Creek Tributary Restoration project, on behalf of the District. The design and implementation work should reflect the recommendations and the findings of the Tributary to Duck Creek Stream Assessment Report (Appendix A). The selected proposer is expected to work closely with Delta Institute, the District, and City stakeholders to ensure that the project’s design and implementation work is properly completed in a cost-effective, responsive, and timely manner.

The District and the Delta Institute reserve the right to reject any and all RFP responses.

The full RFP Post-Addendum may be viewed here.

The RFP Addendum with answers to submitted questions may be viewed here.

PROJECT DESCRIPTION

The District and Delta Institute plan to implement Phase 1 of the Duck Creek Tributary Restoration Project (Phase 1 of 3 work scopes) in Hobart, Indiana. The Tributary connects Deep River with Duck Creek and is a segment of the Deep River Portage Burns Waterway Watershed. Proposed work products include streambank stabilization, restoration work, and the installation of a riparian buffer along 0.2 miles of the Tributary. The project will achieve various objectives, including: (1) addressing erosion and improving water quality by reducing runoff contaminants and sediment; (2) improving in-stream and riparian habitat quality; and (3) reducing overbank flooding onto adjacent County Line Road, by improving on-site infiltration.

The tributary restoration work will be undertaken across approximately 0.2 miles (or approximately 1,281 linear feet). The tributary transects three separate parcels, comprised entirely of agricultural and wetland features. Parcel sites 1 and 2 are privately-owned, and Parcel 3 is an existing utility easement owned by the Northern Indiana Public Service Company (NIPSCO). For execution of the project, conservation easement contracts will be executed between existing landowners, and the District.

CONTRACT TYPE

The contract between the successful firm and the District will be for specific activities and submittals and specifying a maximum not-to-exceed amount.

TERM OF CONTRACT

The contract shall commence after approval by the District and Delta Institute, and upon execution with the District. The design portion of the project (including permitting and the development of a monitoring plan) is expected to be completed in a period not exceeding 5 months, and the full build part of the contract is expected to be completed in a period not exceeding 6 months. The contract will expire December 31, 2021.

QUALIFICATIONS

The selected landscaping/design/build firm(s) (hereinafter referred to as “Contractor”) must possess the ability, experience, and reputation for quality service necessary to produce high-quality and functional designs that prioritize storm water management and treatment benefits and community education. Firms with staff with some of the following credentials and licenses will be considered more qualified than those that do not have any: P.E., ASLA, and/or AIA.

PROJECT SCOPE

The selected Contractor shall serve as part of the Project Team for the project and shall, at a minimum, complete the following:

  • Full design, construction, and restoration work along the 0.2 mile tributary corridor, including: invasive species removal, streambank stabilization and erosion control measures, enhancement of the channel riffles and pools, native re-vegetation work (both in-stream and along the channel slopes), and the installation of a riparian buffer.
  • Develop the necessary water resource models and perform calculations, as required to properly design the Project and to meet pollutant load reduction targets.
  • Completion of a Quality Assurance Project Plan (QAPP) to govern future flow monitoring and sampling activities at the Tributary.
  • Securing all necessary state and federal permits, on behalf of the District, to initiate construction.

Tasks included within the Scope of Service are:

1.) Data Review and Existing Conditions Review The Contractor shall review all existing surveys and conceptual project plans required for the preparation of full design and easement plans. The following surveys and plans were completed as part of the Tributary to Duck Creek Stream Assessment Report (Appendix A), authored by Cardno, dated September 27, 2019. The existing information includes:

  1. Topographic survey
  2. Geomorphic assessment
  3. Bank Erosion Hazard Index and Near Bank Stress Assessment
  4. Qualitative Habitat Evaluation Indices
  5. Sediment Survey
  6. Riparian Vegetation Survey
  7. Aquatic Organism and Riparian Wildlife Survey
  8. Water Quality Analysis
  9. Culvert Crossing Analysis
  10. Stream evaluation (Water Quality, Aquatic and Riparian Habitat, Flooding)
  11. Recommended improvement strategies for: Reed Canary Grass Removal; Native Plant Establishment; Bank Grading; and Enhanced Riffles and Pools
  12. Descriptions of Alternatives
  13. Conceptual Project Plan Sheets, including: Project site elevations; Utility easements; Cross sections; and Site plans and details
  14. Representative Site Photographs

If necessary, the design-build Contractor is encouraged to coordinate with the Stream Assessment consultant (Cardno) or any other pertinent consultant or contractor, around relevant questions relating to the delivery of the full design and implementation work.

2.) Water Resource Modeling The Contractor shall perform necessary hydrologic design modeling and calculations and water quality modeling to demonstrate that the required water quality targets are met.

3.) Groundwater Analysis The Contractor shall perform necessary groundwater analysis to assess the hydrology and saturation of the proposed adjacent vegetated buffer area.

4.) Preliminary Design Engineering Plans, Specifications, and Details The Contractor shall prepare preliminary (50% and 70%) design plans that show the general nature of the proposed improvements for the project, for use in gathering feedback from the Project Team, grantors, property owners, and regulatory authorities. The plans shall include, but not be limited to, the following items:

  1. Plan sheets of existing conditions, property lines, proposed improvements, wetlands, and planting plan. Locate any floodway and floodway fringe areas within project limits.
  2. Typical sections, cross-sections, and details of all improvements.
  3. Location of all utilities and property lines, including names of property owners, parcel addresses, and the Book and Page numbers on which their deed is recorded.
  4. Approximate limits of construction, permanent drainage easements, and additional temporary easement requirements.
  5. Approximate earthwork computations.
  6. Plan and profile sheets showing layout of stream channel improvements, existing and proposed stream channel slopes and cross-sections, and typical details.
  7. Specifications
  8. Preliminary construction cost estimates.

5.) Permitting Requirements The Contractor shall secure all necessary permits for the project’s construction phase, including those pertaining to Clean Water Act Sections 401, 402, and 404, overseen by the U.S. Army Corps of Engineers, Indiana Department of Natural Resources, and the Indiana Department of Environmental Management, and SWPPP approval from the City of Hobart. The Contractor will also be required to consult with agencies as necessary through the permitting process which may include U.S. Fish and Wildlife Service, Indiana Department of Natural Resources, and others.

6.) 90% Final Plans and Specifications Based on District-approved preliminary plans and easement plans for the Project, the Contractor shall prepare 90% Final Plans and Specifications. This submittal shall include, at a minimum:

  1. Full set of construction drawings, including summary of quantities, standard details, cross-sections, planting details, and easement sheets.
  2. Final hydrologic calculations.
  3. Final construction cost estimate.
  4. Maintenance and management manual outlining maintenance tasks and time and materials, with related cost estimates, to complete on an annual basis for 5 years.
  5. For streambank improvements: plan and profile sheets showing layout of creek channel improvements, existing and proposed stream channel slopes and cross-sections, details of all channel improvements.
  6. Complete set of specifications, using HSD’s standard construction document package.

7.) Final Plans & Specifications After approval of the 90% final plans, the Contractor shall prepare three (3) hard copies and one (1) digital copy of the final construction plans and specifications and electronic copies of all plan sheet files, all legal descriptions, exhibits, specifications and manuals for final review and approval by the District.

8.) Qualified Assurance Project Plan (QAPP) To monitor the ongoing performance and effectiveness of the site’s improvements, and in accordance with US EPA and NFWF standards, the Contractor will develop a QAPP document that will govern how the City (or its outside contractors) maintain a flow monitoring device, and collect, record, and use data on flow, groundwater, soil moisture, and water quality (including monitoring of TSS and nutrient loads) at the project site.

9.) Installation & Restoration Work After approval of final plans by the District and after securing all project permits and necessary easements, and issuance of a Notice to Proceed letter from the District, the Contractor shall initiate the physical construction and restoration work, in accordance with all final approved plans and specifications.

10.) Project Meetings & Public Presentations The Contractor shall lead monthly Project Team, to coordinate around ongoing project development and prepare minutes of said meetings. The Contractor will also participate as a technical partner in a virtual public workshop (Spring 2021), to be facilitated by Delta Institute during the design stage, to update the public on the project, its scope and benefits, and gather input on site design and restoration. Upon full construction and installation of site improvements, the Contractor will also participate in a virtual open house to educate the public on site improvements, the benefits of green infrastructure and restoration, and gather feedback.

11.) Project progress reporting The Contractor will prepare and issue monthly written progress reports for the duration of the Project. Copies of progress reports must be submitted to the District and Delta Institute, and, if required, all funding agencies and regulators.

RFP SUBMITTAL REQUIREMENTS AND DUE DATE 

1 original, 5 hard copies, and 1 digital copy of sealed proposals shouold be submitted to the City of Hobart Office of the Clerk-Treasurer, Hobart City Hall, First Floor, 414 Main Street, Hobart, Indiana 46342 on or before 2:00 P.M. CDT November 24th, 2020. Please have proposals addressed to: Deborah A. Longer, Clerk Treasurer.

The full RFP Post-Addendum may be viewed here.

The RFP Addendum with answers to submitted questions may be viewed here.

The RFP has been updated to reflect answers to questions submitted by companies on the bid holders list by Jack Eskin, AICP, Senior Specialist for Delta Institute.

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